How to Use ReachScraper to Get Customers
Every tool on this page does one job: help you find businesses that could buy from you, and get a real conversation started. Below, each tool is explained in normal words — what it does, exactly what to click, a real example, and what you get out of it.
No marketing background needed. No jargon. If you can type a search into Google, you can use everything here.
Start here: your first customers in 5 steps
If you only read one part of this page, read this. Do these five things in order and you'll have sent your first real outreach today. Everything else below is detail you can come back to.
Work out who to target
Run the Target Audience Audit. It tells you who buys from you and gives you the exact words to search.
Build your first list
Put those words into the Lead Scraper with one city. Save the results into a folder.
Find the real person
Run Deep Search on the list so you're emailing an owner, not a general inbox.
Send a short email
Create a campaign for that folder. Four sentences and one question is plenty.
Follow up on the warm ones
Check Tracking, see who opened, and set follow-up reminders for them.
Find customers
Lead Scraper
Build a list of real businesses you can contact today
This is a search engine for finding businesses. You type what kind of business you want (like "dentists") and where (like "Austin, Texas"), and it gives you back a list of real companies with their websites, phone numbers, and emails.
Who it's for
Anyone who sells to other businesses and needs new people to talk to.
What you get
A list of contactable businesses in a folder, ready to email or call.
Step by step
- 1Open the Lead Scraper page.
- 2In the first box, type the type of business you want to reach. Be specific: "dental clinics" works better than "health".
- 3In the second box, type the city or area. One city at a time gives cleaner results.
- 4Press Search and wait — results appear as they are found.
- 5Choose a folder name (for example "Austin Dentists") and save the list.
Real example
A window cleaning company searches "office buildings" in "Manchester" and saves 120 businesses into a folder called "Manchester Offices". That's 120 possible customers in about two minutes.
Tip that makes the difference
Do one niche and one city per search. Ten small, clean searches beat one huge messy one.
Common mistake
Searching something vague like "business" or a whole country. You'll get a mixed list that's hard to use.
Leads & Folders
Keep every contact organised so nothing gets lost
This is your contact book. Every business you find lands here. You can put them into folders (like drawers in a filing cabinet), tag the good ones, add notes, and remove duplicates.
Who it's for
Anyone who has more than a handful of contacts and keeps losing track of them.
What you get
One tidy place where you always know who you've contacted and who is worth chasing.
Step by step
- 1Open Leads. Your folders are on the left.
- 2Click a folder to see only the contacts inside it.
- 3Tag your best contacts as Important, Warm, Cold or Connected so you know who to call first.
- 4Click any contact to open their profile and write notes after a call.
- 5Use Import to upload a spreadsheet you already have, or Export to download your list as a file.
Real example
A roofing company keeps three folders: "Called — waiting", "Sent quote" and "Won". Every morning they open "Called — waiting" and follow up. Nothing slips.
Tip that makes the difference
Name folders after what you'll do next ("Call this week"), not just where they came from.
Common mistake
Dumping everything into one folder. After a few hundred contacts you can't tell who you already spoke to.
Deep Search
Find the actual person to talk to, not a general inbox
A general address like info@company.com usually goes nowhere. Deep Search reads the company's website and public pages and finds the real person — the owner or manager — plus their email and social profiles.
Who it's for
Anyone whose emails get ignored because they're going to a shared inbox.
What you get
A named person, their email, and background on the company — so your message lands with someone who can say yes.
Step by step
- 1Open a folder in Leads.
- 2Tick the contacts you want researched (or tick them all).
- 3Click Deep Search.
- 4Review what it found for each business and save it.
- 5The person's name, email and company details are now saved on that contact.
Real example
Instead of emailing info@brightsmiledental.com, you email Dr. Sarah Chen, the practice owner, and mention the new clinic she just opened. Same effort, far more replies.
Tip that makes the difference
Research 20–30 contacts at a time, then email them the same day while the details are fresh in your head.
Common mistake
Researching 500 contacts before sending a single email. Send early, learn what works, then scale.
Reach out to them
Email Campaigns
Send one message to a whole folder — written to sound personal
You write one email. The system sends it to everyone in a folder, swapping in each person's name and company so it reads like you wrote it just for them. You can also let the AI write the first draft for you.
Who it's for
Anyone who has a list but hates writing the same email over and over.
What you get
Hundreds of personal-looking emails sent in one go, with replies landing in your normal inbox.
Step by step
- 1Connect your email account once in Settings (this makes your emails land in inboxes, not spam).
- 2Open Campaigns and click New Campaign.
- 3Pick the folder of people you want to email.
- 4Write your subject line and message — keep it to four or five short sentences.
- 5Preview it, then send. Sending is spread out over time so your email account stays healthy.
Real example
A web designer emails 80 restaurants: "Hi {name}, I looked at {company}'s site — your menu isn't readable on a phone. Want me to show you a fix?" Eleven replied.
Tip that makes the difference
Talk about their problem, not your services. One clear question at the end beats a sales pitch.
Common mistake
Sending 1,000 emails on day one from a brand-new email address. Start with 30–50 a day and build up.
Templates
Save the emails that work so you never rewrite them
A template is a saved email you can reuse. Once you find a message that gets replies, save it here and use it again for the next folder.
Who it's for
Anyone who sends similar emails every week.
What you get
A small library of proven messages you can send in seconds.
Step by step
- 1Open Templates and click New Template.
- 2Paste in the email that worked.
- 3Use {name} and {company} where the personal details should go.
- 4Save it with a clear name like "First contact — restaurants".
- 5Pick it from the list next time you create a campaign.
Real example
A cleaning company keeps three templates: first contact, a gentle reminder, and a last check-in. Their whole month of outreach is three clicks.
Tip that makes the difference
Keep a "winner" and a "test" version of each template so you always know if a change actually helped.
Common mistake
Writing long templates. Short emails get read; long ones get closed.
Tracking
See who opened your email so you know who to call
After you send a campaign, this page shows who opened it and how many times. Someone who opened your email three times is interested — even if they didn't reply.
Who it's for
Anyone who wants to stop guessing which follow-up is worth the time.
What you get
A short list of warm people to call or follow up with first.
Step by step
- 1Send a campaign.
- 2Open Tracking a day or two later.
- 3Look at who opened, and how many times.
- 4Call or follow up with the repeat openers first.
- 5Tag them as Warm in Leads so you remember.
Real example
Out of 80 emails, 6 people opened it more than twice. A phone call to those six turned into two meetings.
Tip that makes the difference
Repeat opens matter more than one open. Two or more means real interest.
Common mistake
Ignoring openers who didn't reply. They're often your easiest wins.
Follow-Up Calendar
Never forget to check back in
Most sales happen on the third or fourth contact, not the first. This is a calendar for your follow-ups so you get reminded on the right day instead of relying on memory.
Who it's for
Anyone who has lost a deal simply because they forgot to call back.
What you get
A daily list of exactly who to contact today.
Step by step
- 1Open a contact in Leads and set a follow-up date.
- 2Open the Follow-Up Calendar to see the whole month.
- 3Work through today's reminders each morning.
- 4After each contact, set the next date.
- 5For repeat customers, set a cycle (like every 30 days) so it repeats automatically.
Real example
A print shop sets a 60-day reminder for every customer who orders business cards. About a third reorder when reminded.
Tip that makes the difference
Plan five contacts per lead: first email, reminder, phone call, useful tip, last check-in.
Common mistake
Giving up after one email. Most replies come after the third contact.
Understand your market
Target Audience Audit
Find out who should actually be buying from you
You describe your business in your own words. You get back a plain report: who your best customers are, what they care about, and the exact search words to use in the Lead Scraper to find more of them.
Who it's for
Anyone unsure who to target, or selling to "everyone" and getting nowhere.
What you get
A clear customer description plus a ready-made list of search terms and a step-by-step plan.
Step by step
- 1Open Target Audience Audit.
- 2Describe what you sell and who buys it now — normal language is fine.
- 3Run the audit and read the summary.
- 4Copy the suggested search words.
- 5Paste them into the Lead Scraper to build your first list.
Real example
A bookkeeper thought her customers were "small businesses". The audit narrowed it to dental practices and salons with 5–20 staff. Her reply rate tripled.
Tip that makes the difference
Do this before your first search. Ten minutes here saves days of emailing the wrong people.
Common mistake
Describing your business with buzzwords. Write it like you'd explain it to a neighbour.
Competitor Research
See who you're up against and where they're weak
Enter your business and area, and you get a list of competitors with what they do well, what they do badly, and where there's a gap you can fill.
Who it's for
Anyone setting prices, writing a website, or entering a new area.
What you get
A simple picture of your market and one or two clear gaps to aim at.
Step by step
- 1Open Competitor Research.
- 2Enter your business name, website and area.
- 3Run the search.
- 4Read the strengths and weaknesses of each competitor.
- 5Pick one weakness they all share and make that your selling point.
Real example
A plumber found every local competitor took two days to answer the phone. "We answer in one hour or the call-out is free" became his whole marketing message.
Tip that makes the difference
Look for the complaint that appears in every competitor's reviews. That's your opening.
Common mistake
Copying the biggest competitor. You can't out-spend them — you can out-serve them.
Market Analysis
Check if an idea is worth your money before you spend it
Before launching a product, opening in a new town, or spending on ads, this tells you how crowded that market is, how fast it's growing, and whether there's still space for you.
Who it's for
Anyone about to make a decision that costs real money.
What you get
A go / wait / don't-bother answer with reasons you can explain to a partner or bank.
Step by step
- 1Open Market Analysis.
- 2Type the product or service, and the area.
- 3Run the analysis.
- 4Read the crowded-vs-open section first.
- 5Save it to your Knowledge Diary so you can compare ideas later.
Real example
A cafe owner tested two towns. One was saturated, the other had growing demand and no specialist competition. She opened in the second and filled seats from month one.
Tip that makes the difference
Test two or three options side by side. Comparison makes the decision obvious.
Common mistake
Running it after you've already signed the lease.
Let it run for you
Willy (AI Assistant)
Just ask, in your own words, and it does the work
Willy is a chat assistant that can actually do things — find leads, write emails, research a company. You type what you want like you're texting an assistant, and it handles the clicking.
Who it's for
Anyone who'd rather ask than learn where every button is.
What you get
The same work done, without needing to know the tools.
Step by step
- 1Open Willy.
- 2Type what you want. For example: "Find me 50 gyms in Dublin and write a first email".
- 3Answer any questions it asks.
- 4Review what it produced before anything gets sent.
- 5Ask it to change anything you don't like, in plain words.
Real example
"Find 40 accountants in Leeds, research the owners, and draft a short email offering a free website review." Two minutes later the list and the draft were ready.
Tip that makes the difference
Say who you are and what you sell in your first message. Willy writes far better emails when it knows.
Common mistake
Sending Willy's first draft without reading it. Always check before it goes out.
Autopilot
Let the whole process run while you do your actual job
You choose a type of customer, an area, and how long to run. Autopilot then keeps finding new businesses, researching them, and preparing emails on a schedule. You approve the emails before anything is sent.
Who it's for
Busy owners who don't have an hour a day for outreach.
What you get
A steady flow of new leads and ready-to-approve campaigns without daily effort.
Step by step
- 1Open Autopilot and pick how long you want it to run.
- 2Enter the type of business and the area.
- 3Pick your brand profile so emails sound like you.
- 4Start it and let it collect leads in the background.
- 5When a campaign is ready, review it and approve the send.
Real example
A design studio runs a one-week Autopilot on "hotels in Portugal". It gathers 400 leads and prepares a campaign they approve in five minutes.
Tip that makes the difference
Fill in your Brand Profile first — logo, tone, what you sell. The emails come out much better.
Common mistake
Approving without reading. It drafts for you; you're still the one signing it.
Ready to try it on your own business?
Search one type of business in one city and see your first list of real, contactable companies.
Related: How to Find Local Business Leads · Marketing Made Easy · FAQ